Southport Chamber of Commerce 2020 AGM - Annual General Meeting

SOUTHPORT CHAMBER OF COMMERCE ANNUAL GENERAL MEETING 

2ND DECEMBER 2020

SOUTHPORT YACHT CLUB

5:00PM TO 5:30PM

TO BE FOLLOWED BY CHRISTMAS DRINKS AND CANAPES 

You are hereby notified that the 2020 Annual General Meeting of the Southport Chamber of Commerce Inc will be held on Wednesday 2 December 2020 at 5.00 pm.

The meeting is to be held at Southport Yacht Club with the Agenda notified to you shortly. Please let us know if you have any proposals for the AGM Agenda.

A Proxy form is attached for those wishing to appoint a proxy for the meeting who may be the Chair of the meeting or another person.

Download proxy form here. 

We will be calling for nominations to the Board of Management that will be voted upon at the AGM. In 2020 the following Board positions are to be filled at the AGM and the process to be followed are as follows:

1. First step - Nominations 

The Board of Management positions available are:
One President (1)
Three Vice Presidents (3)
One Secretary (1)
One Treasurer (1)
Nine Committee Members (4)

Total Members of the Board of Management - 10

Download the nomination form here.

Candidates/Nominees must have been a member of the association continuously for not less than the 9 months immediately prior to the date of nomination.

Please return by post, email or hand a correctly completed nomination form signed by two seconders (Financial Members), to reach us by 5pm Tuesday 17 November 2020. A list of the candidates’ names in alphabetical order, together with the proposers and seconders names will then be posted at the office of the Chamber at Kay House Level 2 – 35 Scarborough Street, Southport.

2. Second Step - Election
If there are more candidates than there are vacant positions, members will vote by ballot. If not, members will vote by a show of hands. Only financial members can participate in the vote. Candidates with the most votes over 50% of the vote win the respective position.

At the commencement of the AGM should there be an insufficient number of candidates nominated to fill all positions; nominations may be taken from the floor of the meeting. In those circumstances those persons nominated must also receive 50% of the vote in order to be elected to the Board of Management.
 

We wait to hear from you with any nominations by the deadline date of 5pm Tuesday 17 November 2020.

Return your nomination form to:

Email: info@scoc.org.au or
Post: PO Box 422 Southport QLD 4215 or
By hand: Kay House Level 2 – 35 Scarborough Street, Southport